01
Account provisioning
Create user accounts for supported school roles and link relevant student or teacher records.
PART OF THE ADMINISTRATION WORKFLOW
MODULE 10 / Administration
Accounts, Settings & Security.
Keep the school workspace organised with account administration, role-aware navigation, school profile settings and audit visibility.
Practical school operationsRole-aware accessBased on inspected product workflows
Set up school access without losing operational oversight
An administrator updates the school profile, creates user accounts and links eligible users to student or teacher records. Permissions and account status can be managed from authorised screens. School settings also provide custom student fields, audit visibility and document workflows.
WHY IT MATTERS
For administrators: establish clear user responsibilities. For school leadership: review administrative activity through available audit screens.
A closer look at every capability.
These are concrete functions represented in the inspected ERP interface—not a list of aspirational integrations.
02
Account management
Suspend, reactivate or disable accounts and perform authorised password-reset actions.
PART OF THE ADMINISTRATION WORKFLOW
03
Role permissions
Review and configure a role-permission matrix in the school settings workspace.
PART OF THE ADMINISTRATION WORKFLOW
04
School identity
Manage institutional profile information and upload a school logo.
PART OF THE ADMINISTRATION WORKFLOW
05
Custom profile fields
Add configurable fields for student records.
PART OF THE ADMINISTRATION WORKFLOW
06
Audit visibility
Review system audit logs and relevant administrative activity.
PART OF THE ADMINISTRATION WORKFLOW
07
Document management
Upload and access selected school, student and staff documents using controlled application workflows.
PART OF THE ADMINISTRATION WORKFLOW
A workflow your team can follow.
Configure school → Provision accounts → Set permissions → Review activity
01
Set up school profile information
Configure school identity, branding and applicable school settings.
02
Create role-appropriate accounts
Create accounts with the appropriate role and link parent, teacher or student identities where required.
03
Configure permitted administrative options
Adjust the available permission controls or account status through authorised administration screens.
04
Review audit information and documents
Review audit information and use secure document workflows with time-limited access links.
See how this works in a school.
A realistic operational example, showing the sequence of work and the information staff can review.
SCHOOL WORKFLOW / EXAMPLE
Preparing staff accounts for a new term
An administrator needs to grant appropriate access and review account activity.
01
Set up identities
Create role-specific accounts and link eligible school records.
02
Review permissions
Use the available permission matrix and account-status controls.
03
Maintain oversight
Inspect audit views and use document access links where appropriate.
Result for the school
School teams have defined account access and administrative review tools.
What goes in. What comes out.
Understanding the records behind a workflow helps a school plan implementation and staff responsibilities.
Inputs
School identity; role; account details; linked records
Records
User account and role permissions; custom field definitions
Views & outputs
Account status; audit log; controlled document access
A CLOSER LOOK AT THE RECORD
What your team works with
Representative fields and actions drawn from the inspected application screens. Availability depends on role and school configuration.
School profileSchool logoAccount roleLinked student/teacherSuspend or reactivatePermission matrixCustom fieldsAudit logSigned document linkJSON data export
Who uses this area?
School administrators and platform-authorised users. The actual controls visible depend on account permissions and school entitlements.
Clear answers, without overpromising.
Can users have different roles?
Yes. The ERP supports roles including school administrator, principal, teacher, accountant, parent and student.
Are uploaded documents access controlled?
The application uses role-aware workflows and time-limited signed document links; no independent security certification is claimed.
Is there a verified automatic backup service?
Automatic cloud backup has not been verified and is not advertised.
Scope clarification
Access rules exist in the application; this page does not claim a completed independent security audit or certification.
See what SEMS-ERP can do for your school.
Tell us about your school's needs and we'll discuss the workflows and modules that matter most.